INVITATION TO BID: For award of one year stationery supply contract
Deadline for submission of bids:15 December 2004
1. Subject of Tender
1.1. Office of the High Representative invites bids from qualified companies for the award of annual contract for stationery supplies to each of its four major regional offices: Sarajevo , Mostar, Banja Luka and Brcko.
1.2. The contractor will be expected to deliver supplies directly to each named office.
1.3. The standard list of stationery is identical for each office and is attached as Annex 1.
1.4. The estimated annual requirement for each office is attached as Annex 2. Bidders must accept that the estimated requirements are as accurate as possible, but are estimates only, and no guarantee is given for actual consumption.
2. Requirements
2.1 The selected supplier will have to have stock of the articles shown in Annex 1.
2.2 Delivery of any ordered item will be expected same or next day.
2.3 Where items are named, or positively identified, they will be the items expected to be included in any bid or contract.
2.4 For toners and cartridges only original manufacturers items will be accepted.
2.5 For any other item OHR may request samples to confirm acceptable quality.
3. Instructions to Bidders
3.1 In order to show ability to meet the requirements the following information must be included in the bid:
- Name and address of supplier, contact phone number and name of the contact person.
- Detailed description of offered supplies
- Catalogues with clearly marked supplies that are offered
- All information about prices and payment terms required
- Supplies delivery cost, if not included in the price
- Delivery time
- Detailed company reference list
- Number of employees and number of vehicles owned by company
- Value of current company stock
- Balance sheet for the last accounting period
- Statement of bidder confirming that they have sufficient funds for successful completion of this contract.
Incomplete bids, e.g. bids with items missing from the list in Annex 1, will not be considered.
3.2 OHR, as diplomatic organization, is exempt from payment of all taxes and all prices quoted should exclude such charges.
3.3 Prices must be in KM (Convertible Marks) or EURO. OHR usual payment terms are bank transfer within 30 days from the date of invoice.
3.4 Contract concluded with OHR will include unit prices and other terms stated in your offer, which will be attached to the Contract and considered legally binding for the duration of the Contract.
3.5 Award of contract will be made based on price, payment terms, quality of offered supplies, delivery time, delivery price or any combination of these or other elements.
3.6 Deadline for submission of offers is 15 December 2004 .
3.7 OHR reserves the right to enter into negotiations with any bidder or to end the Tender without awarding the contract. OHR will not bear any costs of bidders in process of preparation of bid.
3.8 By taking part in this Tender, bidders confirm that they are registered for performing of business which is subject of this Tender.
3.9 All bids must be submitted in sealed envelope marked “Tender for stationery” to the following address, latest by 15 December 2004 by 17:00 hours:
Head of Logistics OHR SarajevoEmerika Bluma 171000 Sarajevo , BiHAnnex 1
| No. | Item | Package | Description |
| 1 | Binder A4 Large | pcs | Selfstanding, without box, plastic coated, with metal reinforcement strips, LEITZ 1010 or same quality |
| 2 | Binder A4 Small | pcs | Selfstanding, without box, plastic coated, with metal reinforcement strips, LEITZ 1015 or same quality |
| 3 | Carton folders | pcs | min 250 g carton, with three flaps |
| 4 | Carton folders with rubber | pcs | min 350 g carton, plastic coated, with three flaps and rubber band |
| 5 | Cartridge Staple E1 | set 1/3 | CANON E1 |
| 6 | Clips-Mini | box of 100 | No. 3 |
| 7 | Clips-Maxi | box of 50 | No. 5 |
| 8 | Correction fluid 20 ml | pcs |
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| 9 | Date stamp | pcs | TRODAT 4810 or COLOP S120 |
| 10 | Dividers/separators | set | plastic or carton, 1/10 color |
| 11 | Floppy disks | set 1/10 | 3.5′ |
| 12 | Gluestick 10g | pcs | 10 g |
| 13 | Highlighter | pcs | Stabilo BOSS, Tratto Video or Sonnecken |
| 14 | Hole Punch | pcs | Leitz 5038 or Esselte D15 |
| 15 | Hanging folder A4 for file cabinet | set 1/25 | Leitz 6515 or same quality |
| 16 | PVC In-Tray | pcs | Leitz 5227 or same quality |
| 17 | Markers Permanent (Thin), in colors | Set 1/4 | Set of 4 thin permanent marker in different colors: Stabilo, Stadler, Pilot or Uni |
| 18 | Markers – White board | Set 1/4 | Set of 4 whiteboard markers in different colors: Stabilo, Stadler, Pilot or Uni |
| 19 | Note Pads A4 | pcs | With spiral, hard paper back side and single colour front side |
| 20 | Note Pads A5 | pcs | With spiral, hard paper back side and single colour front side |
| 21 | Note Pads A6 | pcs | With spiral, hard paper back side and single colour front side |
| 22 | Plastic folders with mechanism | pcs | Leitz 4191 or same quality |
| 23 | Post It notes 76×76 | block |
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| 24 | Plastic Sheets – with holes | set 1/50 | “U” plastic sheets, 130 microns |
| 25 | Pins for corkboard | set 1/30 | In different colors |
| 26 | Sellotape Big Transparent | pcs | Size50x66 |
| 27 | Stapler | pcs | Leitz 5504 or Esselte HS2 |
| 28 | Staples 24/6 | box | Leitz 5570 |
| 29 | Staples extractor | pcs | Small extractor |
| 30 | Sellotape transparent small | pcs | Size 19×33 |
| 31 | Sellotape dispenser | pcs | Desktop sellotape dispenser |
| 32 | Pen | pcs | Uni SD 102 or Pilot BPRK-10M |
| 33 | Copy paper A4 | 1/500 | Neusiedler IQ Allround 80 g |
| 34 | Copy paper A3 | 1/500 | Neusiedler IQ Allround 80 g |
| 35 | Paper for visit card 1/10 | 01-Oct | Paper for printing of business cards, A4, 225 – 250 g, card size 85×55 mm, inkjet, laser |
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| LIST OF CARTRIDGES AND TONERS |
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| 1 | Cartridge desk jet HP 51626A | pcs | Original HP cartridge |
| 2 | Cartridge desk jet HP 51629A | pcs | Original HP cartridge |
| 3 | Cartridge desk jet HP 51649A | pcs | Original HP cartridge |
| 4 | Cartridge desk jet HP C1823D | pcs | Original HP cartridge |
| 5 | Cartridge desk Jet HP 51641A | pcs | Original HP cartridge |
| 6 | Cartridge desk jet HP 51645A | pcs | Original HP cartridge |
| 7 | Cartridge desk jet HP C6578D | pcs | Original HP cartridge |
| 8 | Cartridge desk jet HP C8727A | pcs | Original HP cartridge |
| 9 | Cartridge desk jet HP C8728A | pcs | Original HP cartridge |
| 10 | Cartridge desk jet HP C6658A | pcs | Original HP cartridge |
| 11 | Cartridge desk jet HP C6615D | pcs | Original HP cartridge |
| 12 | Cartridge desk jet HP 6656AE black | pcs | Original HP cartridge |
| 13 | Cartridge desk jet HP 6657AE color | pcs | Original HP cartridge |
| 14 | Cartridge HP 4844AE black | pcs | Original HP cartridge |
| 15 | Cartridge HP 4836A | pcs | Original HP cartridge |
| 16 | Cartridge HP 4837A | pcs | Original HP cartridge |
| 17 | Cartridge HP 4838A | pcs | Original HP cartridge |
| 18 | Toner Laser Jet HP C4191A | pcs | Original HP toner |
| 19 | Toner Laser Jet HP C4192A | pcs | Original HP toner |
| 20 | Toner Laser Jet HP C4193A | pcs | Original HP toner |
| 21 | Toner Laser Jet HP C4194A | pcs | Original HP toner |
| 22 | Drum Laser Jet HP C4195A | pcs | Original HP toner |
| 23 | Toner Laser Jet HP 4127A | pcs | Original HP toner |
| 24 | Toner Laser Jet HP 4129X | pcs | Original HP toner |
| 25 | Toner Laser Jet HP 4092A | pcs | Original HP toner |
| 26 | Toner Laser Jet HP 4096A | pcs | Original HP toner |
| 27 | Toner Laser Jet HP 92298A | pcs | Original HP toner |
| 28 | Toner Laser Jet HP C8061X | pcs | Original HP toner |
| 29 | Toner Laser Jet HP C7115A | pcs | Original HP toner |
| 30 | Toner Laser Jet HP Q2624A | pcs | Original HP toner |
| 31 | Toner Laser Jet HP Q1338A | pcs | Original HP toner |
| 32 | Toner Laser Jet HP Q2613A | pcs | Original HP toner |
| 33 | Toner Laser Jet HP Q2610A | pcs | Original HP toner |
| 34 | Toner Laser Jet HP C9700A | pcs | Original HP toner |
| 35 | Toner Laser Jet HP C9701A | pcs | Original HP toner |
| 36 | Toner Laser Jet HP C9702A | pcs | Original HP toner |
| 37 | Toner Laser Jet HP C9703A | pcs | Original HP toner |
| 38 | Toner Canon FX 2 | pcs | Original CANON toner |
| 39 | Toner Canon FX 3 | pcs | Original CANON toner |
| 40 | Toner Canon FX 4 | pcs | Original CANON toner |
| 41 | Toner Canon FX 6 | pcs | Original CANON toner |
| 42 | Toner Canon FX 7 | pcs | Original CANON toner |
| 43 | Toner Canon NPG 1 | 14 | Original CANON toner |
| 44 | Toner Canon NPG 4 | pcs | Original CANON toner |
| 45 | Toner Canon NPG 7 | pcs | Original CANON toner |
| 46 | Toner Canon NPG 10 | pcs | Original CANON toner |
| 47 | Toner Canon NPG 12 | pcs | Original CANON toner |
| 48 | Toner Canon NPG 13C | pcs | Original CANON toner |
| 49 | Toner Canon NPG 14 | pcs | Original CANON toner |
| 50 | Toner Canon CEXV 1 | pcs | Original CANON toner |
| 51 | Toner Canon CEXV 3 | pcs | Original CANON toner |
| 52 | Toner Canon CEXV 5 | pcs | Original CANON toner |
| 53 | Cartridge Canon BX 3 | pcs | Original CANON toner |
| 54 | Cartridge Canon BC-01 | pcs | Original CANON toner |
| 55 | Cartridge Canon BC-11E | pcs | Original CANON toner |
| 56 | Toner Ricoh type 450E | pcs | Original RICOH toner |
| 57 | Toner Ricoh type 150 | pcs | Original RICOH toner |
| 58 | Toner Ricoh type 1435 | pcs | Original RICOH toner |
| 59 | Toner Xerox type 6R90203 | pcs | Original XEROX toner |
Annex 2
| No. | Item | Package | Banja Luka | Brcko | Mostar | Sarajevo | Total |
| 1 | Binder A4 Large | pcs | 50 | 198 | 150 | 744 | 1142 |
| 2 | Binder A4 Small | pcs | 35 | 48 | 78 | 603 | 764 |
| 3 | Carton folders | pcs | 100 | 150 | 113 | 995 | 1358 |
| 4 | Carton folders with rubber | pcs | 150 | 200 | 106 | 740 | 1196 |
| 5 | Cartridge Staple E1 | set 1/3 | 2 |
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| 2 |
| 6 | Clips-Mini | box of 100 | 80 | 100 | 61 | 120 | 361 |
| 7 | Clips-Maxi | box of 50 | 50 | 50 | 28 | 10 | 138 |
| 8 | Correction fluid 20 ml | pcs | 40 | 5 | 53 | 238 | 336 |
| 9 | Date stamp | pcs | 5 | 2 | 1 | 5 | 13 |
| 10 | Dividers/separators | set | 60 | 100 | 182 | 900 | 1242 |
| 11 | Floppy disks | set 1/10 | 20 | 22 | 52 | 350 | 444 |
| 12 | Gluestick 10g | pcs | 60 | 20 | 31 | 240 | 351 |
| 13 | Highlighter | pcs | 100 | 100 | 149 | 660 | 1009 |
| 14 | Hole Punch | pcs | 15 | 2 | 16 | 111 | 144 |
| 15 | Hanging folder A4 for file cabinet | set 1/25 | 25 | 25 | 28 | 50 | 128 |
| 16 | PVC In-Tray | pcs | 20 | 5 | 32 | 70 | 127 |
| 17 | Markers Permanent (Thin), in colors | Set 1/4 | 30 | 5 | 5 | 450 | 490 |
| 18 | Markers – White board | Set 1/4 | 50 | 30 | 10 | 230 | 320 |
| 19 | Note Pads A4 | pcs | 100 | 80 | 94 | 615 | 889 |
| 20 | Note Pads A5 | pcs | 100 | 100 | 118 | 665 | 983 |
| 21 | Note Pads A6 | pcs | 50 | 50 | 63 | 1085 | 1248 |
| 22 | Plastic folders with mechanism | pcs | 200 | 400 | 342 | 3000 | 3942 |
| 23 | Post It notes 76×76 | block | 200 | 350 | 275 | 2000 | 2825 |
| 24 | Plastic Sheets – with holes | set 1/50 | 20 | 10 | 48 | 305 | 383 |
| 25 | Pins for corkboard | set 1/30 | 10 | 5 | 3 | 55 | 73 |
| 26 | Sellotape Big Transparent | pcs | 10 | 40 | 2 | 122 | 174 |
| 27 | Stapler | pcs | 20 | 15 | 34 | 208 | 277 |
| 28 | Staples 24/6 | box | 20 | 20 | 67 | 260 | 367 |
| 29 | Staples extractor | pcs | 30 | 15 | 29 | 167 | 241 |
| 30 | Sellotape transparent small | pcs | 50 | 80 | 77 | 50 | 257 |
| 31 | Sellotape dispenser | pcs | 2 | 5 | 16 | 15 | 38 |
| 32 | Pen | pcs | 300 | 600 | 347 | 3000 | 4247 |
| 33 | Copy paper A4 | 1/500 | 400 | 1000 | 800 | 4500 | 6700 |
| 34 | Copy paper A3 | 1/500 | 20 | 20 | 15 | 100 | 155 |
| 35 | Paper for visit card 1/10 | 110 | 50 | 130 | 50 | 250 | 480 |
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| No. | Item | Pack | Banja Luka | Brcko | Mostar | Sarajevo | Total |
| 1 | Cartridge desk jet HP 51626A | pcs |
|
| 2 | 5 | 7 |
| 2 | Cartridge desk jet HP 51629A | pcs |
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| 2 | 33 | 35 |
| 3 | Cartridge desk jet HP 51649A | pcs |
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| 3 | 20 | 23 |
| 4 | Cartridge desk jet HP C1823D | pcs |
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| 4 | 40 | 44 |
| 5 | Cartridge desk Jet HP 51641A | pcs |
|
| 4 |
| 4 |
| 6 | Cartridge desk jet HP 51645A | pcs |
| 5 |
| 35 | 40 |
| 7 | Cartridge desk jet HP C6578D | pcs |
| 5 |
| 40 | 45 |
| 8 | Cartridge desk jet HP C8727A | pcs |
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| 5 | 5 |
| 9 | Cartridge desk jet HP C8728A | pcs |
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| 5 | 5 |
| 10 | Cartridge desk jet HP C6658A | pcs |
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| 1 | 1 |
| 11 | Cartridge desk jet HP C6615D | pcs |
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| 1 | 1 |
| 12 | Cartridge desk jet HP 6656AE black | pcs |
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| 24 | 24 |
| 13 | Cartridge desk jet HP 6657AE color | pcs | 5 |
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| 22 | 27 |
| 14 | Cartridge HP 4844AE black | pcs |
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| 1 | 1 |
| 15 | Cartridge HP 4836A | pcs |
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| 12 | 12 |
| 16 | Cartridge HP 4837A | pcs |
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| 1 | 1 |
| 17 | Cartridge HP 4838A | pcs |
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| 5 | 5 |
| 18 | Toner Laser Jet HP C4191A | pcs |
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| 4 | 4 |
| 19 | Toner Laser Jet HP C4192A | pcs |
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| 4 | 4 |
| 20 | Toner Laser Jet HP C4193A | pcs |
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| 4 | 4 |
| 21 | Toner Laser Jet HP C4194A | pcs |
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| 4 | 4 |
| 22 | Drum Laser Jet HP C4195A | pcs |
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| 2 | 2 |
| 23 | Toner Laser Jet HP 4127A | pcs | 20 | 24 | 1 | 60 | 105 |
| 24 | Toner Laser Jet HP 4129X | pcs |
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| 1 | 4 | 5 |
| 25 | Toner Laser Jet HP 4092A | pcs |
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| 10 | 45 | 55 |
| 26 | Toner Laser Jet HP 4096A | pcs | 5 |
| 4 | 60 | 69 |
| 27 | Toner Laser Jet HP 92298A | pcs | 5 | 5 | 3 | 10 | 23 |
| 28 | Toner Laser Jet HP C8061X | pcs |
| 3 |
| 21 | 24 |
| 29 | Toner Laser Jet HP C7115A | pcs |
| 8 |
| 25 | 33 |
| 30 | Toner Laser Jet HP Q2624A | pcs |
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| 7 | 7 |
| 31 | Toner Laser Jet HP Q1338A | pcs |
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| 5 | 5 |
| 32 | Toner Laser Jet HP Q2613A | pcs |
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| 5 | 5 |
| 33 | Toner Laser Jet HP Q2610A | pcs |
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| 5 | 5 |
| 34 | Toner Laser Jet HP C9700A | pcs |
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| 1 | 1 |
| 35 | Toner Laser Jet HP C9701A | pcs |
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| 1 | 1 |
| 36 | Toner Laser Jet HP C9702A | pcs |
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| 1 | 1 |
| 37 | Toner Laser Jet HP C9703A | pcs |
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| 1 | 1 |
| 38 | Toner Canon FX 2 | pcs |
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| 10 | 10 |
| 39 | Toner Canon FX 3 | pcs |
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| 9 | 9 |
| 40 | Toner Canon FX 4 | pcs | 3 |
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| 5 | 8 |
| 41 | Toner Canon FX 6 | pcs |
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| 5 | 5 |
| 42 | Toner Canon FX 7 | pcs |
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| 10 | 10 |
| 43 | Toner Canon NPG 1 | 14 | 5 |
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| 10 | 15 |
| 44 | Toner Canon NPG 4 | pcs | 2 |
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| 8 | 10 |
| 45 | Toner Canon NPG 7 | pcs |
| 5 |
| 16 | 21 |
| 46 | Toner Canon NPG 10 | pcs | 2 |
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| 4 | 6 |
| 47 | Toner Canon NPG 12 | pcs |
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| 7 | 7 |
| 48 | Toner Canon NPG 13C | pcs |
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| 1 | 1 |
| 49 | Toner Canon NPG 14 | pcs |
| 4 | 4 | 5 | 13 |
| 50 | Toner Canon CEXV 1 | pcs |
| 5 | 1 | 20 | 26 |
| 51 | Toner Canon CEXV 3 | pcs |
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| 2 | 2 |
| 52 | Toner Canon CEXV 5 | pcs |
| 2 |
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| 2 |
| 53 | Cartridge Canon BX 3 | pcs |
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| 2 | 2 |
| 54 | Cartridge Canon BC-01 | pcs |
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| 1 | 1 |
| 55 | Cartridge Canon BC-11E | pcs |
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| 1 | 1 |
| 56 | Toner Ricoh type 450E | pcs |
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| 4 |
| 4 |
| 57 | Toner Ricoh type 150 | pcs |
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| 2 |
| 2 |
| 58 | Toner Ricoh type 1435 | pcs |
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| 1 |
| 1 |
| 59 | Toner Xerox type 6R90203 | pcs | 5 |
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| 5 |