Office Manager -Office Of The Zepce Supervisor

PURPOSE AND SCOPE OF POSITION

A vacancy currently exists at OHR Zenica for an Office Manager. The Office Manager is responsible for day-to-day administrative matters of the POL Zenica office. He/she will work under the direct supervision of the OHR Supervisor for Zepce.

• Management of Imprest Account for presentation to OHR Sarajevo

• Collection of national staff salaries and international staff “Housing and Hardship” allowances at OHR Sarajevo and distribution to OHR Zenica staff

• Overseeing hospitality capabilities (coffee, thee, cold drinks) for meetings held at OHR Zenica

• Supervising accounting and reimbursement to OHR by OHR Zenica staff for all private telephone use for office landlines and OHR mobitels assigned to OHR Zenica staff

• Equipment management and handling, including supervision of vehicle fleet maintenance and PC network/server matters. Liaison with relevant departments in OHR Sarajevo

• Landlord-tenant and public utility company (water, electricity, telephone) relations

• Booking, preparation and organising payment of meeting rooms required for OHR Zenica staff members

• Reviewing incoming correspondence and invitations, including classification and distribution to international/national staff for written / verbal translations

• Filing or storage of all OHR Zenica documents. Disposal of sensitive documents designated not for filing or storage

• Updating of contact details, both national authorities and IC

• Liaison with RRTF Travnik for all RRTF BHC Regional matters, including meetings, equipment and coverage by national staff members (including during leave periods)

• Assist in office administrative support as required
• Occasional interpreting as required

• Take and file minutes at meetings as required

• The Office Manager’s tasks and responsibilities are to include, but are not restricted, to those shown above

• Excellent command of oral and written English
• Very good communication and organizational skills
• Ability to work under stress and address controversial issues and individuals with tact and diplomacy
• Ability to work with people of various cultural backgrounds and in a team environment
• Computer literacy

Any person with this overall professional profile who wishes to be considered for the position should submit (in English) a CV or an OHR application form with a covering letter in confidence to:

Fax: ++387 33 283 771 E-mail: application@ohr.int