PERSONAL ASSISTANT TO THE DEPUTY HIGH REPRESENTATIVE AND HEAD OF ECONOMIC DEPARTMENT

DUTY STATION:                 Sarajevo

GRADE:                                7

CONTRACT TYPE:            National

PURPOSE AND SCOPE OF POSITION:

The incumbent serves as Personal Assistant to the Deputy High Representative/Head of Economic Department, and is responsible, but not necessarily limited to the following duties:

DUTIES AND RESPONSIBILITIES:

·        Advise DHR / Head of Economic Department on all relevant issues and plan, coordinate and implement proper administrative procedure and methods to ensure that the DHR/ Head of Economic Department fulfils his tasks and responsibilities;

·        Task sections for DHR/Head of Economic Department and finalize briefings materials for meetings;

·        Co-ordination of daily work of the Economic Department with the offices of the High Representative and Principle Deputy High Representative

·        Review all Memos and letters for DHR/Head of Economic Department for accuracies, content, clearance and style;

·        Handles, reviews and sorts e-mails and incoming correspondence for action, importance and the need for further information for DHR/Head of Economic Department;

·        Draft and issue internal departmental instructions from the DHR/ Head of Economic Department;

·        Be responsible for follow up on action requests, including arranging the meetings, conference participation, travel, phone calls, for the DHR/ Head of Economic Department;

·        Attend meetings and take notes as required, ensure that proper briefing materials are prepared on time and ensure follow up on agreed actions;

·        Interpret high level meetings when requested by DHR/ Head of Economic Department

·        Translate Letters, Decisions, MoU

·        Together with the DHR/Head of Economic Department work on tasks of confidential and sensitive nature;

·        Liase with other agencies and institutions as assigned;

·        Perform other tasks requested by DHR/Head of Economic Department.

PROFESSIONAL REQUIREMENTS / QUALIFICATIONS:          

·        University degree or 5 years of work experience ;

·        Previous experience in International Organizations in BiH ;

·        Computer literate and excellent English, both verbal and written;

·        Proven administrative and organizational skills, including ability to work with international and national staff;

·        Good communicative skills;

·        Sense for discretion, confidentiality and flexibility;

·        Strong personality;

·        Mature judgment;

·        Awareness and excellent knowledge of BiH political situation and environment is highly recommended;

·        Ability to work under pressure and long hours;

·        Ability to take initiative and work in a team.

Any personnel with the above qualifications should provide (in English) a CV with a one-page cover letter and references to the following: