PUBLIC TENDER: For the best IT equipment procurement bid
Time-frame for tender applications: 18 November 2004, 12:00.
1. Tender subject:
The subject of this tender is the selection of best bidders for the delivery of IT equipment for the needs of the War Crimes Court , by particular LOTs as follows:
LOT 1 – PC desktops and laptops (procurement)
LOT 2 – Servers (procurement and installation)
LOT 3 – Network equipment (procurement and installation)
The tender bids should include at least one LOT.
The bidders may present their bids for particular or all the lots. Assessing the bids and allocating the contracts will be carried out on a LOT-by-LOT basis.
2. Eligibility
Eligible to participate at the public tender are all legal entities that:
2.1 have been registered to do the business and activities subject of the lot competition (to be proven by presenting a registration certificate)
2.2 have presented their bid according to the requirements set forth in the tender invitation.
3. Bidding content
Tender bids shall be presented in two sealed envelopes:
Envelope no. 1 (mark on the front side) “NON-PRICED OFFER” should include the following:
3.1 Name and address of the bidder with phone and fax numbers, e-mail address and a contact person;
3.2 A copy of the bidder’s company registration decision;
3.3 Itemized specification of the tender equipment with a description and technical characteristics of the equipment
3.4 Delivery deadline
3.5 Bid validity deadline (a minimum of 60 days as from the tender presentation deadline)
3.6 A reference list and previous experience in sales business (and installations for LOT 2 and 3) regarding the requested equipment.
Envelope no. 2 (marked on the front side of the envelope) “PRICED OFFER” should include the following:
3.7 Total price and price per unit for the equipment specified under Item 3.3
The total price and price per unit is given per LOTs on the DDU parity, in accordance with the tender documentation.
The price should include all expenses related to the equipment sale and installation (where required), except for the tax and customs expenses.
(As the OHR has a diplomatic status, the supplier who has signed a contract with the OHR will be provided with all the necessary papers to be exempted from paying taxes and customs duties. The price of freight forwarding services should be included in the price of equipment sale and will be organized and paid by the supplier).
The prices need to be given in KM or EURO.
Besides the price, also an important criterion in assessing the tender bids will be the time-frames for the equipment delivery.
The ordering party may reject the bid if it has established by double-checking that a presented document is of a false or incomplete content.
The bid must include all the aforementioned documents.
All the documents must be sorted and marked with a number, as stipulated (3.1 through 3.7).
In case of any violation of the aforementioned requirements, the bid may be eliminated from the further assessment procedure due to formal-legal flaws.
4. The tender selection criterion
Tender applications by those bidders who meet the criteria set forth in Items 3.1 – 3.6:
1. Equipment quality as provided in the specification, Item 3.3
2. Ability of the supplier to carry out the equipment installation works for LOT 2 and 3
3. The supplier’s reference list, Item 3.6
4. Delivery deadline, Item 3.4
will go into the second round of bid evaluation, in which the contract allocation criterion will be the Price, Item 3.7.
5. Terms of payment:
30 days following the equipment delivery and completion of equipment installation works. Advance payment not to exceed 30 % can authorized upon receipt of the Bank guarantee.
6. Bidding
Sealed tender applications (which will include two separate envelopes), marked: PUBLIC TENDER APPLICATION – (with the LOT NAME AND NUMBER) and the bidder’s address, should be sent to the following address:
Head of Procurement – WCC, OHR, Emerika Bluma 8, Sarajevo
Tender Application Deadline: 18 November 2004, 12:00
There will be a special commission established to open the tender applications and select the best bidder (consisting of OHR employees), whose task will be to open the incoming tender applications and propose the best bidder.
7. Public tender results:
The bidders will be duly informed about the public bidding results by the lapse of the bid validity.
8. Tender costs
In the public tender procedure, the OHR, WCC shall not bear any bidding costs, while retaining the right to accept the bid in its entirety or in part, or to reject the bid altogether, annul the public tender or dismiss all bids at any time before the contract has been concluded.
9. Additional tender explanation:
The OHR, WCC preserves the right, with the aim of specifically and precisely establishing the validity of bid elements, to request further explanation and documentation related to the delivered bid.
We believe you have all the information necessary to prepare your bid, but any questions or requirements for clarification, should be in writing only to the Head of Logistics on e-mail tender@ohr.int, and not to other officers of OHR. It is in all bidders interest to register their intention to bid so that everyone may receive answers to any questions put by other bidders. Please address this registration to e-mail tender@ohr.int.
LOT 1: WORKSTATIONS
Generally Applicable Specifications
- Brand name workstation equipment
- Minimum 36 months warranty for workstations and minimum 12 months warranty for laptops
Timeline
- Equipment shall be delivered partially (approximately 3 partial deliveries) within the period of one year.
First delivery (ASAP after signing the contract):50 regular workstations, 10 IT level, 10 Power users, 10 LaptopsSecond delivery:40 regular workstations, app. delivery time: end of April 2005Third delivery:35 regular workstations, app. delivery time: end of July 2005
Specifications
| 1. IT Level Users |
| Quantity: 10 Software: Windows XP Professional MS Office 2003 Basic Edition (MS Word, MS Excel, MS Outlook, MS PowerPoint) Chassis: SmallTower Processor: 1x CPU Unit – Intel P4 3.0GHz/800MHz FSB Memory: 1GB DDR2, Max. memory supported 4GB DDR2 PC3200 on motherboard Hard Disc: 80GB Hard Drive ATA 150 (7200 rpms) DVD/CDRW: Combo DVD / CDRW Drive DVD Software Decode Solution Floppy: 3.5″ (1.44MB) diskette drive Video: Intel Extreme Graphics 2 or ATI Radeon X300 SE, and Direct AGP with minimum 64MB (DVI/TV output is optional) Monitor: 17 inch CRT Flat Screen Monitor with external speakers I/O Ports: One parallel port IEEE 1284 compatible, One serial ports 16550 compatible Four to eight USB ports (ideally two front and six rear access for easy connection of peripherals) 3 audio Audio: 16 bit audio Keyboard: Keyboard (BH layout) Mouse: PS/2 or USB Optical Mouse with Scroll Network: Up to Gigabit Net adapter (10/100/1000Mbps) |
| 2. Power Users |
| Quantity: 10 Software: Windows XP Professional MS Office 2003 Basic Edition (MS Word, MS Excel, MS Outlook, MS PowerPoint) Chassis: Desktop or small tower Processor: 1x CPU Unit – Intel P4 3.0GHz/800MHz FSB Memory: 1GB DDR2, Max. memory supported 4GB DDR2 PC3200 on motherboard Hard Disc: 40GB minimum Hard Drive ATA 150 (7200 rpms) DVD/CDRW: Combo DVD / CDRW Drive Floppy: 3.5″ (1.44MB) diskette drive Video: Intel Extreme Graphics 2 or ATI Radeon X300 SE, and Direct AGP with minimum 64MB (DVI/TV output is optional) Monitor: 17 inch CRT Flat Screen Monitor with external speakers I/O Ports: One parallel port IEEE 1284 compatible, One serial ports 16550 compatible Four to eight USB ports (ideally two front and six rear access for easy connection of peripherals) 3 audio Audio: 16 bit audio Keyboard: Keyboard (BH layout) Mouse: PS/2 or USB Optical Mouse with Scroll Network: Up to Gigabit net adapter (10/100/1000Mbps) |
| 3. Users workstations |
| Quantity: 125 Software: Windows XP Professional MS Office 2003 Basic Edition (MS Word, MS Excel, MS Outlook) Chassis: Desktop or small tower Processor: 1x CPU Unit – Intel P4 3.0GHz/800MHz FSB Memory: 512MB DDR2, Max. memory supported 4GB DDR2 PC3200 on motherboard Hard Disc: 40GB minimum Hard Drive ATA 150 (7200 rpms) DVD/CDRW: 56x CD-ROM Drive Floppy: 3.5″ (1.44MB) diskette drive Video: Intel Extreme Graphics 2 or ATI Radeon X300 SE, and Direct AGP with minimum 64MB (without DVI/TV) Monitor: 17 inch CRT Flat Screen monitor with external speakers I/O Ports: One parallel port IEEE 1284 compatible, One serial ports 16550 compatible Four USB ports (ideally two front and six rear access for easy connection of peripherals) 3 audio ports Audio: 16 bit audio Keyboard: Keyboard (BH layout) Mouse: PS/2 or USB Optical Mouse with Scroll Network: Up to Gigabit Net adapter (10/100/1000Mbps) |
| 4. Laptops |
| Quantity: 10 Software: Windows XP Professional MS Office 2003 Basic Edition (MS Word, MS Excel, MS Outlook) Chassis: Laptop Processor: 1x CPU Unit – Intel Centrino – minimum speed 1.6GHz or P4 2.6GHz Memory: 512MB DDR2 PC3200 in two modules, Max. memory supported 2GB DDR2 PC3200 on motherboard Hard Drive: 60GB minimum Hard Drive ATA (minimum 5400 rpms) DVD/CDRW: DVD/ CDRW Drive CR-ROM Software Solution Video: Intel Extreme Graphics 2 or ATI Radeon X300 SE, and Direct AGP with minimum 64MB (without DVI/TV) Monitor: Laptop embedded with 15” Viewable area Speakers: Embedded I/O Ports: One parallel port IEEE 1284 compatible, One serial ports 16550 compatible, One infrared port, Three USB ports (ideally two front and six rear access for easy connection of peripherals) 3 audio ports PS/2 port Audio: 16 bit audio Keyboard: Keyboard (BH layout) Mouse: embedded, Touch pad or Trackball Network: Up to 100Mb Net adapter (10/100Mbps) Wireless 802.11b is optional addition |
Warranty Provision
All equipment must be covered with the warranty period of minimum 12 months (36 months for workstations).
The vendor shall outline the procedure for immediate replacement without any cost to the purchaser if purchased equipment is not operational at the time of installation or within the warranty period.
If the workstation could not be operational for longer than 5 working days, the supplier will provide the purchaser with an adequate replacement of equipment.
LOT 2: SERVERS
Generally Applicable Specifications
- Only brand name server equipment and software that is used in solutions.
- Include cost of installation
Specifications
| 1. Virus Protection (Enterprise wide) Symantec Antivirus Enterprise edition – 200 licenses |
| 2. Exchange Servers |
| Quantity: 2 Chassis: Rack Mountable Durable steel chassis design Processor: minimum of 2 x Intel® Xeon™ Processor @ 3.0GHz (upgradeable to 4 CPUs) 533 MHz frontside bus / supports Hyper-Threading Memory: minimum 4 GB DDR SDRAM / 32GB max/ 2-way interleaving / PC2100 DDR SDRAM with Advanced ECC functionality (indicate ability to upgrade) Controller: Dual SCSI channels, Ultra 320 Battery Backed Write Cache module 128MB RAID Controller Six hot-swap PCI-X slots, 2 X FC Host Bus Adapter Hard Disc: 2 x 36GB 15K RPM Ultra 320 SCSI Drive DVD/CD: DVD drive /CD-ROM drive combo Floppy: 3.5″ (1.44MB) diskette drive Video: Intel Extreme Graphics 2 or ATI Radeon X300 SE, and Direct AGP with minimum 64MB I/O Ports: One parallel port IEEE 1284 compatible, One serial ports 16550 compatible Four USB ports (for easy connection of peripherals) Power Supply: Two redundant power supplies Four hot-swap, redundant, multi-speed fans one additional fan in each power supply Predictive Failure Analysis alerts on processors, Server Accelerator Cache, memory, fans, power supplies, and optional disks. Supervisor Adapter: Remote Supervisor Adaptor Keyboard: Keyboard (BH layout) Mouse: PS/2 or USB Optical Mouse with Scroll Network: Dual 10/100/1000 Ethernet Net controller / full duplex / Wake on LAN |
| 3. CLUSTER |
| Cluster Software: (The vendor should provide separate price for cluster installation and cost of the software)
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| 4. FILE, PRINT, FAX, BACKUP Server(s) |
| Estimated Quantity: 6 Chassis: Rack Mountable Durable steel chassis design Processor: minimum of 2 x Intel® Xeon™ Processor @ 3.0GHz (upgradeable to 4 CPUs) 400MHz frontside bus / supports Hyper-Threading Memory: minimum 2 GB DDR SDRAM / 32GB max/ 2-way interleaving / PC2100 DDR SDRAM with Advanced ECC functionality (indicate ability to upgrade) Controller: Ultra 320 Battery Backed Write Cache module 128MB RAID Controller Dual SCSI channels, Two on-board channels to support RAID 0, 00, 1, 1E, 1E0, 10, 5 & 50 Hard Drive: 2 x 36GB 15K RPM Ultra 320 SCSI Drive DVD/CD: DVD drive /CD-ROM drive combo Floppy: 3.5″ (1.44MB) diskette drive Video: Intel Extreme Graphics 2 or ATI Radeon X300 SE, and Direct AGP with minimum 64MB (DVI/TV output is optional) I/O Ports: One parallel port IEEE 1284 compatible, One serial ports 16550 compatible Four USB ports (for easy connection of peripherals) Power Supply: Two redundant power supplies Four hot-swap, redundant, multi-speed fans one additional fan in each power supply Predictive Failure Analysis alerts on processors, Server Accelerator Cache, memory, fans, power supplies, and optional disks. Supervisor Adaptor: Remote Supervisor Adaptor Keyboard: Keyboard (BH layout) Mouse: PS/2 or USB Optical Mouse with Scroll Network: Dual 10/100/1000 Ethernet Net controller / full duplex / Wake on LAN |
| 5. Racks |
| Quantity: 2 UPS 5000 VA Rack Mounted + 7Port Power Distribution Unit Flat Panel Monitor Console Kit (includes 15″ monitor, keyboard, mouse) 2×8 Console Switch – supports up to 8 servers from 1 or 2 consoles All Cables and Connectors
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| 6. SAN Solution |
| Quantity: 1x Unit Capacity: Min. 4TB, but must allow growth up to 8TB of storage Support of Servers: Must support IBM, DELL, HP server hardware Chassis: rack mountable preferred DPE chassis:3U rack-mountable chassis with rapid rack rails Performance: at least 600MB/s; 50,000 cached I/Os per second RAID Support: Must support RAID 0,1, 1/0, 3, 5 OS Support: Windows 2003 Server, Windows 2000 Server, LINUX Direct Connect: Allow for minimum of four servers in direct connect. In SAN: Allow for minimum of up to 30 servers connected to a single SAN array Cache: Minimum 2GB, Automatic write cache Front Connect: Allow minimum of four servers Back End Connect:A single full 2Gb bandwidth back-end Fibre Channel loops per SP for a total of 2 2Gb back-end loops per array Controller: Fiber Channel Hard Drives: 30x 146GB FC2 10000 rpms Capacity: to allow up to 60x 2GB Fiber Channel of raw storage capacity (8TB) Specify number of 1inch FC drives per enclosure. Disaster Recovery Software: Snapshot functionality included in Storage server Servers Direct Attach: at least 4. SAN Fiber Optic Switch: Quantity: 2 for high availability · Minimum of 16 Ports Fiber Channels (in a switch) · Based on third generation of Brocade ASIC Technology · All ports capable to operate at 2Gb/s at full duplex to enable uncongested switch throughput · Redundant components (e.g. power supply) · All ports scalable Warranty: Preferred Same Day On-Site 24x7x4hr All necessary cables needed. SAN Software (including installation): Software support for Storage Server functionality (Network Manager, Configuration Manager, Performance Manager) · To provide the tools you need for managing your volumes. · One Console to manage storage products · Discovers, monitors SAN server(s), SAN switches, and SAN storage systems · GUI · Easy installation · Visualizes performance data in topology map, live and historical graphs · Automated threshold-based performance alerts – multi-path and path-failover support included Software support for Storage Switches – In-band and out-of-band access – GUI – switch management The Vendor should indicate separately the cost of SAN Software installation. |
| 7. Backup Software & Hardware Solution |
| Quantity: 1 Chassis: Rack Mountable Server Processor: 1 x Intel® Xeon™ Processor @ 3.0GHz (up to 2 CPU) 533MHz frontside bus / supports Hyper-Threading Memory: 2 GB PC2100 266MHz ECC DDR-SDRAM DIMM Video: Intel Extreme Graphics 2 or ATI Radeon X300 SE, and Direct AGP with minimum 64MB Hard Disc: 2 x 36GB 15K RPM Ultra 320 SCSI Drive Controller: Dual SCSI channels, Two on-board channels to support RAID 0, 00, 1, 1E, 1E0, 5 & 5E I/O Ports: One parallel port IEEE 1284 compatible, One serial ports 16550 compatible, One infrared port, Two – three USB ports DVD/CD-ROM: Combo DVD/CD-ROM drive Floppy: 3.5-inch diskette drive Network: Dual 10/100/1000 Ethernet controller / full duplex / Wake on LAN Host Adapter FC: 2 X FC Host Bus Adapter Power Supply: Two redundant power supplies Eight Redundant Fans installed Predictive Failure Analysis alerts on processors, Server Accelerator Cache, memory, fans, power supplies, and optional disks. Keyboard: Keyboard (BH layout) Mouse: embedded, Touch pad or Trackball BACKUP STORAGE Quantity: 1 Tape BACKUP Library LTO 2, Rack mounted, FC SAN connection required, Automated cartridge movement mechanism 40 x LTO2 Tape Media to provide Min. 4TB Storage Capacity BACKUP Software and Installation Quantity needed: Vendor should offer licensing to cover the following equipment: 9 servers, 134 working stations. Required functions: Data Backup/Restore, Data Archive/Retrieve Progressive Backup, Backup directly to disk Off-site copies LAN-free backup/restore, Server-free backup/restores Policy-based automation, Central administration Backup software configuration: The Vendor should indicate separately the cost of Backup Software installation. |
| 8. Patch Management Software The vendor shall specify a patch management software to manage automated deployment of operating system updates and patches. |
| 9. Microsoft software MS Windows Server 2003 Enterprise Edition – 2 licenses MS Windows Server 2003 Standard Edition – 7 licenses MS Exchange Server 2003 Enterprise Edition – 2 licenses MS Exchange 2003 CAL – 124 licenses |
Warranty Provision
All equipment must be covered with the warranty period of minimum 12 months.
LOT 3: NETWORK EQUIPMENT
Specifications
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| 2. Network SW2 Point | |||||||||||||||||||||||||||
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| 3. Network SW3 Point | |||||||||||||||||||||||||||
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| 4. Network Point SW4 and SW 5 | |||||||||||||||||||||||||||
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| 5. Network Administration, Monitoring & Control Software | |||||||||||||||||||||||||||
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| 6. Installation and Maintenance | |||||||||||||||||||||||||||
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Option
| Product Description Qty.
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Warranty Provision
All equipment must be covered with the warranty period of minimum 12 months.