03/26/2024 OHR

REQUEST FOR BIDS FOR SUPPLY OF COMPUTER EQUIPMENT

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The Tender information is given in the following order:

I) Subject of the Tender
II) Background
III) Technical specification
IV) Bids Submission Conditions
V) Bids Submission and Deadline
VI) Selection and Award

I – Subject of the Tender

1. Tender Title: Supply of Computer Equipment

2. Tender Procedure: Local Open (BiH)

3. Type of Contract: Supply

4. Tender Closing Date: 26 April 2024 by 17:00 hours.

5. Communication:
The tender is available for unrestricted and full direct access at https://ohr.demo.ba/ohr-tenders/  Any questions or requirements for clarification, should be sent exclusively to the e-mail address  tender@ohr.int, not to any other e-mail address or OHR officials.

II – Background

The Office of the High Representative (OHR) in Sarajevo invites companies to submit their best bid for supply of brand-new computer equipment: laptops, docking stations and monitors to OHR Sarajevo. The detailed description and quantities required are given in the Section III of the tender dossier.

III – Technical Specification

Technical Specification describes the minimum requirements for the requested equipment.

No. Item Qty Technical Specification
1 Laptop  50 pcs Business line laptop made by renowned manufacturer

Minimum CPU Intel i5, 13th generation or AMD Ryzen 5, 7xxx series

RAM – Min. 16GB

Storage SSD Min. 256 GB

Screen Size Min. 15’’ Full HD

Windows 11 Pro

US keyboard

Hardware authentication (smart card, fingerprint or face ID)

Min. 1x USB 3, 1x USB-C, 1x Ethernet port

WLAN

All parts need to be certified by the manufacturer.

Laptop bag
2 Docking Station 50 pcs Docking Station of renowned manufacturer

USB-Ports: Min. 1x USB-C, Min. 3x USB 3, Min. 1x USB 2

Video-Ports: Min. 1x HDMI, Min. 1x DP

Ethernet: Min. 1x Gigabit Ethernet

Audio Ports: Min.1x Stereo/Mic Combo Port

Physical Security: 1x Security Lock Slot
3 Monitor 50 pcs Monitor of renowned manufacturer

Min. 24”, Full HD 1920 x 1080p, Min. 100 Hz

Min. 1x HDMI or 1x DP

IV – Bids Submission Conditions

The Bid must be in English or local language B/S/C.

Bids shall contain the following:

  1. PROFESSIONAL CAPACITY
    1. Administrative information
      The cover page should include the name and address of the company, contact phone number, e-mail, the name of a contact person.
    2. Copy of VAT registration number.
    3. References:
      1. The tenderer should provide a list of major contracts for the last three years (2020-2023) as proof of at least three years’ experience in selling similar items (i.e. IT equipment).
      2. At least one contract must be similar to this one in scope and size delivered in the last year.
    4. Information on authorized service places in Bosnia and Herzegovina.
  1. TECHNICAL BID
    Only technical bids which meet all the technical requirements listed will be considered compliant and will be evaluated. Technical bid should include the following:

    1. Detailed description of offered equipment with reference to the Technical Specification[1]. Incomplete offers, e.g. offers that do not include all items will not be considered.
    2. Delivery time. The tenderer should state delivery time in days.
    3. Delivery place: Sarajevo, BiH
    4. Warranty time and condition. Minimum warranty twelve (12) months. The tenderer may offer a longer warrantee period, but without any extra cost.
  1. FINANCIAL BID
    The financial bid must be duly signed and dated and shall include:

    1. Unit price and total price in convertible marks (KM), excluding customs duties and VAT.
      The price shall include all costs related to the supply of equipment, including delivery costs, warranty costs, office costs and any other cost relating to the performance of the contract.
      The OHR is exempt from payment of import duties. OHR will provide the necessary documents on exemptions (customs and VAT).
    2. Payment terms
      OHR standard payment terms are 30 days by bank transfer upon delivery and receipt of invoice. Tenderer may propose other payment terms. Please note that should you request an advance payment you will need to provide an irrevocable advance bank guarantee.
    3. Validity of bid
      The bid must be valid for acceptance for 30 days, and the price fixed for the duration of the contract.

V – Bids Submission and Deadline:

1. Bids, Technical and Financial offers, shall be placed and delivered in sealed envelope with tenderer’s information and clearly marked

“TENDER – COMPUTER EQUIPMENT”.

2. Bids should be delivered to the following address:

OHR
Head of Logistics
Emerika Bluma 1
71000 Sarajevo
Bosnia and Herzegovina

3. Bids should be delivered NO LATER than 26 April 2024 by 17:00 hours.

VI – Selection and Award

  1. Tenders are opened and evaluated by duly designated OHR Evaluation Committee.
  2. Technical Evaluation
    The Evaluation Committee will rule on professional and technical admissibility of each tender, classifying it as technically compliant or technically non-compliant.
  3. Financial evaluation
    The award criterion during the financial evaluation is the lowest price.
  4. Final Award
    The Contract will be awarded to the tenderer submitting the least expensive, technically compliant tender.
  5. OHR reserves the right to end the Tender without awarding the contract.

OHR will not bear any costs of bidders related to the preparation of their proposals.

– END –

[1] See Section III – Technical Specification